Supplier Invoices

Supplier invoices can be used to make purchases directly from your club's workday account from companies that are registered as Approved WPI Suppliers on Workday. This is a form that you fill out once the supplier has sent you an invoice to pay it. 

A more detailed tutorial on Supplier Invoices from the WPI Hub can be found here.

How to Put in a Supplier Invoice Request

1. Go to Workday and look up "supplier invoice request".

2. Create a Supplier Invoice Request and fill out the "Supplier" and "Currency". For common vendors (like Wesley, AA Transportation, Bonardi’s) it’ll be in their database so if you type it in, it should show up. If your supplier is not yet a WPI approved supplier, there is a form you can submit to make them such.

3. Add the line items on the invoice you are submitting. When you scroll down, you’re usually going to select “Service Line” unless you’re buying goods. There, you’re going to fill out “Spend Category”. Here are the common vendor’s spend categories. If it’s not one of these it’s really a judgment call (and doesn’t really matter too much). In addition, fill out the “Extended Amount” Section to match the “Control Total Amount” in the previous section.

4. Put in your club's Workday tag in the "Student Organization" field. "Cost Center" and "Fund" should autofill when you do this. 

5. Attach a pdf of the invoice you received from your supplier.